Printing an Unearned Income Report

What is the Unearned Income Report?

The Unearned Income report reports how much money you are owed for services you have not yet provided—that is, the portion of your Accounts Receivable that covers billing periods after the current date.

What is the Unearned Income Report Used For:

Trash companies often charge in advance for service, not wanting to be stuck getting rid of people‘s trash without getting paid for it. It‘s quite common to (for instance) send customers a bill on July 1 that covers trash pickup for August, September, and October. This report compares the accounts receivable for each account with the assessment period dates to see if those dates fall, partially or wholely, after the current business date. If your business were sold today, or had to shut down, the reports tells you how much of your Accounts Receivable you’re not really owed yet.

How to Print the Unearned Income Report

  1. Click Reports > Financial Reports > Unearned Income Report.
  2. Choose the options you want. Pay particular attention to Balance adjusted? and Incl. chgs past as of date.
  3. Click OK.

What Options Are Available for the Unearned Income Report:

    Account Type
    Chooses whether to include residential, commercial, commercial, or all customers.
    Billing Group
    Chooses whether to include all customers or only customers in a certain billing group.
    Sales Tax District
    Chooses whether to include all customers, only customers from a certain sales tax district, or customers not assigned to a sales tax district.
    Geographic Region
    Chooses whether to include all customers, only customers from a certain geographic region, or customers not assigned to a geographic region.
    Source Co.
    Chooses whether to include all customers, only customers from a certain source company, or customers not assigned to a source company.
    Business:
    Chooses whether to include all customers or only the customers assigned to a certain business.
    As of date
    Defaults to today, but lets you choose to see the unearned income for a different date.
    Include sales tax?
    Chooses whether to include any sales taxes you charge on the report.
    Balance adjusted?
    Chooses whether to account for early payments, past due charges, etc. when calculating the unearned income. Any existing positive balance is subtracted from unearned income if that box is checked. The idea here is that you may owe the customer for work not yet done, but they might also owe you for previous service. The rule of thumb to keep in mind: if you do your accounting on an cash basis then check this box. If you do your accounting on an accrual basis leave it unchecked.
    Format
    Chooses between a Printed report or exporting the results to a CSV.
    Show criteria (print report only)
    Chooses whether to list the options chosen at the top of the report. By default this should be checked.
    Incl. chgs past as of date
    Chooses whether to include future-dated charges. (Note that the report always looks at the period dates—turning this option on checks the actual charge date.)
    Print Preview?
    Chooses whether to display a PDF before printing the report. By default this should always be checked.

Additional Resources: