This topic explains how to create an Entered Deposits Report, a variant of the deposit slip that allows you to generate a report only of payments entered in a given time frame.

Context

This report is designed to print a deposit slip after entering payments. It differs from the Deposit Slip only in letting you give a time range; this allows you to (for instance) enter payments, print a deposit slip to take to the bank, then continue to enter in payments for the rest of the day and print a second deposit slip before going home. If for whatever reason you want to narrow down this to a list of only payments from specific customers use the options listed below. Reports > Financial Reports > Posting Reports > Entered Deposits Report

Create the Report

1. Click Reports > Financial Reports > Posting Reports > Entered Deposits Report.
2. Choose the date range to be covered by the report in the Start Date and End Date fields.
3. (optional) Choose the Start Time and End Time to narrow the report down to only payments entered between those times.
4. If desired, use the data filtering options listed below to only include certain customers.
5. Click OK to review and print.

When You're Done

The report lists the amount, customer account number, customer name, and check number for each payment. A summary at the bottom includes the number of checks, total dollar amount of checks entered, a sum of any cash payments, and the final deposit amount.

Reference: Data Filtering Options

• Account Type: Chooses whether to include residential, commercial, contract, or all customers.
• Sales Tax District: Chooses whether to include customers from a specific sales tax district or from all districts.
• Source Co.: Chooses whether to include customers from a specific source company or from all companies.
• Billing Group: Chooses whether to include customers in a specific billing group or in all billing groups.
• Geographic Region: Chooses whether to include customers in a specific geographic region, all geographic regions, or no geographic region.
• Business: Chooses whether to include customers of one of your businesses or customers of all your businesses.
• Salesperson: Chooses whether to include customers from a specific salesperson, from all salespeople, or from no salesperson

For Trash Flow Mobile users: Report options on Trash Flow Mobile will work just as described in this article and appear in the same order. The user interface is slightly different to accommodate how we use tablets and phones; for more details, or to learn more about accessing your data from a phone or tablet, see Using Trash Flow Mobile.

Further resources

Trash Flow has several ways to get a list of payments recorded for a given day or a range of dates.

• The posting report is the most widely useful report for financial information, giving a detailed list of all charges, payments, and credits.
• The deposit slip lists detailed check payments and a total cash amount; it's meant to be printed out and taken to the bank along with a deposit slip and the money for the day.
• The entered deposit report is almost the same as the deposit slip, but allows the user to specify a time range as well; this is used in situations where payments are recorded and taken to the bank, then more payments are entered later on the same day.
• The payment reconciliation report lets you compare each day's deposits with your bank statement to check for discrepancies.
• The payments summary report gives total dollar amounts of payments by day, week, month, or year.