Description
Trash Flow’s accounting link module lets you export financial information from Trash Flow into accounting software like QuickBooks. These are the preliminary steps needed before you can run a usable export.
Before you begin
You should know whether your accounting is done on a cash basis (income is counted when you receive payment) or an accrual basis (income is counted when you bill the customer). You should also have your Chart of Accounts handy so you will know the account names or numbers to use.
Context
The Accounting Link is used to speed up entering financial data. It takes the charges made and payments recorded in Trash Flow and creates a file that you can then import into your accounting software to get it "on the books." Before that can happen Trash Flow needs to know some things about how your accounting software is set up.
Steps to follow for accrual accounting
- Click and choose a bill code. Enter the Account # (or name) from your accounting software that should record charges made using this bill code; this is usually an income account. You will need to follow these steps for each bill code you have entered into Trash Flow.
- Click and click . Enter the Accounting Prog. Acct. # from your accounting software that applies to each type of charge. This is usually an income account except for Payment; payments should be mapped to a bank account.
- Click and pull up the name of your business. Fill in the AR Acct # from your accounting software that reflects your Accounts Receivable. (Depending on the software you may need to create a separate account for Trash Flow's accounts receivable.) Leave the Cash Income Account field blank. If you want to track how much income is unearned (charges billed for service in the future) fill in that field as well with the corresponding account number.
- If you charge sales tax to your customers then click . Fill in the liability account for each of the taxes collected.
Steps to follow for cash accounting
- Enter the Accounting Prog. Acct. # from your accounting software that applies to Payments; payments should almost always be mapped to a bank account.
- Click and pull up the name of your business. Fill in the Cash Income Account field with the account number/name from your accounting software.
When you're done
This process normally only needs to be done once. When finished you will be ready to export financial totals from Trash Flow and import them into your accounting software.